Administrative Assistant (Legal & IT Support)

Company details

About Us

Volkswagen International Belgium is a key subsidiary of the globally renowned Volkswagen Group. Based in the heart of Brussels, we serve as one of the Group’s Regional Treasury Centers, providing financial services to a wide range of internal entities. Our team of 41 employees collaborates in an open and respectful environment, building strong local and international connections. As part of a worldwide organization with over 684,000 employees, we contribute daily to the success of one of the world's leading automotive manufacturers.

Our Vision & Culture

At Volkswagen, we believe in innovation, responsibility, and sustainability. While part of a large international group, our Brussels team operates like a small, close-knit company—everyone knows each other, and we work together in a collegial and collaborative way. Our culture is based on inclusion, excellence, and mutual respect. We support personal and professional development and value autonomy and proactive thinking.

The Role

As Administrative Assistant (Legal & IT Support), you will report jointly to the Integrity & Compliance Officer and the Chief Information Officer. You will join a team of 2 Legal and 8 IT professionals and play a key role in supporting both departments. Your work will be evenly split between legal and IT-related administrative tasks. This is a varied and hands-on role with room to grow into more specialized support areas such as GDPR, IT Security, or compliance.

Job Details

Function

As Administrative Assistant (Legal & IT Support), you will support both the Legal and IT departments, reporting directly to the Integrity & Compliance Officer and the Chief Information Officer. You’ll work with 2 Legal and 8 IT colleagues, with your responsibilities split 50/50 between both areas.

This role is ideal for someone who enjoys variety, hands-on support tasks, and the chance to grow into more specialized topics such as GDPR, IT Security, or Compliance.

Key Responsibilities

Legal Support (50%)

• Assist with legal matters including corporate housekeeping, compliance, and document control
• Manage insurance documentation and respond to bank KYC requests
• Maintain contract and GDPR tracking systems; update internal policies
• Ensure proper legal records and timely publication to official registers
• Adapt to ad hoc priorities with flexibility and structure

IT Support (50%)

• Manage and enhance user access procedures across BeNeLux entities
• Follow up on IT tickets and access requests for employees and third parties
• Maintain IT asset registers and digital documentation
• Support IT risk and compliance processes (audits, documentation, reporting)
• Collaborate on GDPR and IT compliance initiatives across teams

Profile

The Ideal Candidate

You are an organized, curious, and autonomous professional who enjoys variety and is confident switching between legal and IT contexts. You:

• Are proactive and structured, with a strong sense of ownership
• Communicate clearly with colleagues, suppliers, and external stakeholders
• Work independently and reliably, respecting confidentiality and deadlines
• Are eager to question inefficient processes and suggest improvements
• Thrive in a dynamic and international environment

Your Profile

• At least 3 years of relevant administrative experience in a corporate setting
• Affinity for legal and/or IT-related topics
• Fluency in English and either French or Dutch (German is a plus)
• Strong command of MS Office (Excel, Word, PowerPoint, SharePoint, Visio)
• Familiarity with IT Service Management tools is a strong asset
• Professional, discreet, and team-oriented

Offer

What We Offer:

By joining Volkswagen International Belgium, you’ll be part of a multicultural, high-performing company where your contribution matters. We offer:

• A full-time permanent contract
• A centrally located, modern office on Avenue Louise (with public transport reimbursement or parking)
• Flexible working: 3 days/week remote + homeworking allowance
• A competitive salary package, including hospitalization and group insurance
• Access to internal training and career development opportunities
• A supportive culture where initiative and new ideas are welcomed

Our Recruitment Process

We aim to make your experience smooth and transparent. The process is typically completed within four weeks:

1. CV Screening – If your profile matches our criteria, we’ll be in touch
2. Intro Call – A Teams conversation with external recruiter Hans Verheij
3. Team Interview – Meet with our Integrity & Compliance Officer, CIO, and HR
4. Final Interview – A concluding conversation with a member of the Board of Management

You’ll receive prompt feedback after each stage.

#pg

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Languages

Fluency in English and either French or Dutch