Personal Assistant

Company details

Exciting Opportunity for a PA to enjoy a varied and responsible role in a dynamic office

Would you like to play a part in Herbert Smith Freehills’ (Leading international Legal Firm) continued success?

• Your Growth. Our Ambition.
• 1 billion in annual revenue, a team of 5300 worldwide
• Consistently ranked in Band 1 for ESG
• At the forefront of digital transformation to meet clients’ evolving needs
• HSF fosters ambition, diversity, high performance and collaboration
• Enjoy a friendly and multicultural work environment based on respect and understanding
• Modern and attractive offices in 1000, Brussels conveniently accessible by public transport

Job Details

Function

Be a Vital Asset to the Brussels Team:

• Provide seamless support to the Managing Partner and 2 Lawyers
• Take ownership of responsibilities, efficiently managing changing and competing priorities
• Manage your Partners’ inboxes
• Open and close client matters, including background checks and ensuring all information is accurate
• Utilize your written and spoken English to engage with international stakeholders, to create impactful PowerPoints and e-bulletins as well as to draft, proofread and format diverse documents
• You have carte blanche for your Partners’ agendas and hence are responsible for coordinating all conference calls, internal and external meetings, events and business lunches/dinners and the surrounding logistics
• Liaise with the travel agency for European and worldwide travel arrangements and follow-up the expense claims
• Ensure timely billing by submitting time sheets on time and verifying that the billing narrative is correct
• Ensure an overall smooth running by printing, photocopying, scanning, filing and archiving as well as maintaining the CRM with pertinent details

Profile

• Minimum 5 years of experience as a Management Assistant
• Excellent English (written and spoken), 1^st class proof-reading skills are vital
• Proficient in MS Office
• Due to your keen eye for detail, you always deliver high quality work
• Solution-oriented mindset, proactive, and self-driven
• Effective time management enables you to forward plan and handle stressful situations calmly
• You are always both service-minded and diplomatic towards clients and colleagues alike and hence build excellent working relationships
• Discretion is key
• Highly motivated team player with a genuine desire to contribute

Offer

• Competitive Salary plus Performance Bonus, Wellbeing Benefit, (900 € pa), Mobile Phone + Subscription, Laptop, Lunch Vouchers, €7, Private Pension, (5% of gross annual salary), Hospitalization, Outpatient Insurance and Car Mileage OR 100% Public Transport Reimbursement
• Continuous training opportunities
• Opportunity for 2 days of teleworking per week (after 1 month)
• 38 hour workweek, (9 am – 5.30 pm)
• Rare overtime requirements
• 25 days of annual leave
• Collaborate with warm, enthusiastic, and stable colleagues
• Permanent contract ensuring long-term stability

Hiring Process

• First interview with the Brussels Office Manager and Managing Partner
• Practical work prioritisation exercise (On line exercise)
• Decision communicated within 1 week

Don't miss this outstanding opportunity to join this prestigious international legal firm and thrive as a valued PA!