Executive Assistant
Company details
Galactic, one of the world leaders in biotechnology for human and animal nutrition, has been helping its customers since 1994 to develop safe, healthy, sustainable and quality products. Specialist in fermentation, we offer a wide range of antimicrobials and innovative natural solutions such as lactic acid, lactates and other derivatives. With its headquarters in Belgium, production facilities in the United States, China and Europe, Galactic employs nearly 250 people worldwide, including 120 in Belgium, and is active in more than 80 countries.
Galactic est un employeur garantissant L'égalité des chances qui valorise la diversité et l'inclusion au sein de son organisation. Le processus de recrutement n'est donc pas basé sur le sexe, le handicap, la situatuion familiale, l'orientation sexuelle, l'âge, les opinions politiques, les convictions religieuses, l'activité syndicale ou l'origine raciale, sociale, culturelle ou nationale. Se comporter de manière éthique signifie ne pas se livrer à des pratiques discriminatoires.
For our head office located in Anderlecht, we are looking for an
Executive Assistant (m/f)
Job Details
Function
Responsible for the administrative and organizational assistance of the activities of the Global Innovation Center (GIC - Anderlecht) and several members of the management in order to contribute to the smooth running of their daily activities.
Manage administrative and organizational tasks of the site:
- Day-to-day management of offices: coordination with the external cleaning service, contacts with the co-ownership, the municipality, etc.
- Consumables purchasing management.
- Encoding, follow-up and receipt of orders and investment requests for Galactic R&D Belgium, GIC and Moldova
- The management of leases with tenants and interface for all requests in coordination with the legal department.
- Supervise the tidying, cleanliness and security of the building and call to order if necessary.
- Keep building management documentation up to date.
Ensures the secretariat of the General Management and the Anderlecht siteManages
- The coordination and reception of meetings as needed.
- Participates in the translations of newsletters from French to English and vice-versa.
- Is in charge of organizing trips, restaurant reservations, drawing up expense reports, VISA applications,.....
- Relay secretariat of the HR department of Escanaffles
- Support for the organization of parties and Teambuildings.
- Organization of gifts for the various events.
- Physical preparation for the reception of new staff members in Brussels.
- Assistance with the verification of the car, the transfer of documents and keys at the beginning or end of a contract.
- In the absence of the concierge, you will be responsible for ensuring the continuity of key tasks.
Profile
You have a Bachelor's degree (Executive Secretarial Studies) and/or a minimum of 3 to 5 years of significant experience.
- Good knowledge of the Office suite (Linked-In, Word, Excel, Power Point, other layout software, CRM).
- Bilingual French – English and knowledge of Dutch is an asset.
- You have excellent organizational skills. You are customer-oriented.
- You have a constructive and anticipatory spirit. You are discreet and versatile.
Offer
- A contract with unlimited duration.
- A stimulating position that gives you the opportunity to take an active part in the development of a young and innovative company and to build your career there.
- A company on a human scale with an international dimension, encouraging autonomy and team spirit.
- An interesting salary package with extralegal benefits (meal vouchers, ecocheques, hospitalization insurance for you and your family: doctor's consultations, dental and optical expenses, prescribed drugs, consultations and paramedical care, group insurance (life/death /disability pension).
- A multidisciplinary experience, formative and stimulating by the challenges to be met and the variety of work.
Languages
French/English Fluency in another language will be greatly appreciated.
- Placed on:Wed 3 April 2024
- Location: Escanaffles
GALACTIC
Place d'Escanaffles, 23
7760 Escanaffles
Belgium