Planning/Administrative Assistant (m/w/x)

DESCRIPTION DE FONCTION

Fonction

We are seeking a new colleague to join the planning team, full-time (80% possible).

The primary responsibility of the administration & planning assistant is to provide essential administrative support to the service staff provision. This role involves assisting with scheduling, logistics, and administrative tasks related to staff deployment. The administration & planning assistant will work closely with account managers, team leaders, and the HR business partner to ensure the efficient allocation of resources.

Key Responsibilities:

• Schedule and deploy floor staff to ensure full coverage of all positions.
• Create and manage work rosters, considering staff availability and site requirements.
• Track leave entitlements, including annual leave, public holidays, and statutory leave, in compliance with Belgian labor laws.
• Ensure appropriate leave scheduling while maintaining adequate staffing levels.
• Administer working hours, leaves, and vacations.
• Collaborate with the payroll officer to process payroll and benefits, ensuring compliance with Belgian social security and tax regulations.
• Handle administrative aspects of parental leave, care leave, and other forms of time credit.

Profil

The ideal candidate must:

• Be fluent in French and English (additional languages are an asset);
• Have a good understanding of Dutch;
• Be available to work full-time, 5 days a week.
• Have experience in planning activities (it's a plus!).

Offre

• Sodexo contract;
• Salary in accordance with CP 200, category 2;
• Eco-cheques;
• Meal vouchers;
• Transportation cost reimbursement;
• Insurances (dental, hospital, pension, death and disability);
• Collaborative and dynamic working environment.

Langues

• Fluent in French;
• Fluent in English;
• Good understanding of Dutch;
• Any additional language is a plus!